# pyOpenSci Executive Council Minutes 2024

## 2024-09-25 Executive Council Meeting Minutes

Present on 25 September 2024:
Karen Cranston, Tracy Teal, Leah Wasser

Apologies:
None

### Minutes for agenda items

* Update on package peer review
  * 35 accepted, 16 in review, 2 presubmissions.
  * Packages are staying in the review stage longer. Now that more packages have been through review, there’s an opportunity to re-visit the peer review process, and identify which are the most important items and which might be more streamlined.
* Update on training and events
  * Received positive feedback on PyCon sprint on LinkedIn, months after the event.
  * Fall Festival is an opportunity to pilot a larger event approach versus smaller ones for sustainability planning and access for learners.
* Updates on online resources
  * Engagement on packaging guide continues to be high.
  * A donation page is now live, through Community Initiatives donation platform.
* Discussion of funding opportunities within government programs and private foundations and through training events or short-form videos.



## 2024-08-12 Executive Council Meeting Minutes

Present on 12 August 2024:
Karen Cranston, Tracy Teal, Leah Wasser

Apologies:
None

### Minutes for agenda items

* Update on package peer review
  * 34 accepted packages, 17 in review, 3 presubmission.
  * Review dashboard is a work-in-progress, now available on the website.
* Update on training and events
  * SciPy workshop went well. Things ran smoothly and there was positive feedback. Feedback will be incorporated into future events.
  * Fall Festival is scheduled for Oct 28 - Nov 1. It will be a mix of free and paid talks and workshops.
* Updates on online resources
  * Growth in visits to pyOpenSci website and resources over the last year.
  * The packaging guide is the most visited.
  * Active work from the community on translations of the packaging guide into Japanese and Spanish.
* Budget for Fiscal Year 2025 July 2024 - June 2025 approved.
  * Summary budgets will be shared publicly as a part of yearly reporting.
* Discussion of funding opportunities within government programs and private foundations.

## 2024-06-19 Executive Council Meeting Minutes

Present on 19 June 2024:
Karen Cranston, Tracy Teal, Leah Wasser

Apologies:
None

### Minutes for agenda items

* Update on package peer review
  * 32 accepted packages, 15 in active review, 4 in pre-review, 1 presubmission.
* Update on training and events
  * Workshop and sprint planned for SciPy in July.
  * Planning fall festival for September or October.
* Discussion of budget and framework for sharing, review and approval from the Executive Council.
* Discussion of funding opportunities within government programs and private foundations.


## 2024-05-13 Executive Council Meeting Minutes

Present on 13 May 2024:
Karen Cranston, Tracy Teal, Leah Wasser

Apologies:
None

### Minutes for agenda items

* Update on package peer review
  * 17 packages in active review
  * Things are generally going well, but we might need to do something to expand capacity.
* Update on training and events
  * First workshop went well, lots of good feedback; some technical issues that are now solved
  * Working to identify topic(s) for next workshop with this format
  * At scale training event in August that will run on Discord
  * Open source / open science event in Sept / Oct using gather, branded “Fall Festival”; paid event, looking for sponsors
* Created strategy for sharing meeting notes publicly.
  * Tracy will create meeting minutes from meeting notes, share for review and approval from Karen.
  * We’ll publish the approved meeting minutes in the governance section of the handbook.
* pyOpenSci will begin to create an annual report each year.
  * We’ll start with a report for 2023, beginning to draft in July.
  * The report will be an interesting-to-read brief overview of the organization and its activities for the year.